12-20-18
Is your county using MEC2 Pro?
If yes, what is your feedback –
good and or bad?
Natania Shoenberg Nschoenberg@co.scott.mn.us
Scott County
Thanks!
MH-TCM billing rates
12-13-18
Here is my question:
For those counties billing Blue Cross Blue Shield for MH-TCM
what rates are they billing, and what rates is BCBS paying?
Since we started billing them the rate has been $425 for AMH
or state rate whichever is higher, and $550 for CMH or state rate whichever is
higher.
We are billing our state rate for CMH, but, only getting
paid $550. Just wondering if anyone else is seeing the same thing?
Sue Koch
Sherburne
County Health & Human Services
Work: (763) 765-4023
Fax: (763) 765-4096
Procurement Policy
11-29-18
I am looking for a written Procurement Policy and Procedure
used by other Health & Human Services agencies. What does your
county use?
Diane
Aschnewitz
Fiscal Supervisor
Otter Tail County Human Services
530 W Fir Av
Fergus Falls MN 56537
218-998-8157
Social Welfare/Rep Payee Services
11-13-18
For the counties that are
providing Social Welfare/Rep Payee services, what software are you using?
QuickBooks? Excel? Something else?
And, how many clients do you
have for this? This was brought up at the annual conference, and I
don’t recall which counties also provided this service. We are exploring
moving away from QuickBooks, as our Social Security Administration audit
“suggested”.
Thanks!
Lori Ericson | Fiscal Supervisor
Cook County Public Health &
Human Services
411 W. 2nd Street,
Grand Marais, MN 55604
Direct: (218) 387-3612
| FAX: (218) 387-2020
Bills for prescriptions/client in secure facility
11-08-18
Can you ask a few counties if they get bills for
prescriptions for a child who is placed in a secure detention or correctional
facility? They are not MA eligible if they are in a secure holding?
Do they make the parents pay for the medical bill?
Gwen Resech
SOCIAL SERVICES FISCAL SUPERVISOR
WABASHA COUNTY
Billing conservatorship after client passes away
We recently had a client who passed away but the conservator
is billing for activities performed after date of death. Do other
counties pay for guardianship or conservatorship activities after DOD, is there
a cap amount? In the past we haven’t paid anything after DOD for guardianship,
but we have a new director who’s looking for statute that says we can’t.
Any information would be appreciated.
Thanks!
Carli Goble
Fiscal Supervisor
Aitkin County Health & Human Services
Accounting Department
204 1st Street NW
Aitkin, MN 56431
Phone (218) 927-7200
Paying for birth/death certificates
11-01-18
What arrangements do other
counties have with their vital stats or recorders offices to purchase birth and
death certificates? Do you create journal entries to transfer funds from
your PH&HS departments, or are you requesting and presenting a check each
time you need to purchase a birth or death certificate? Or… what other
creative ways are you handling these purchases?
Thanks!
Lori Ericson | Fiscal Supervisor
Cook County Public Health &
Human Services
411 W. 2nd Street,
Grand Marais, MN 55604
Direct: (218) 387-3612
| FAX: (218) 387-2020
Paying bills within 35 days
10-25-18
I have a question for those counties that only pay bills
once a month at board. The state auditors have written us up because we
are not paying bills within the 35 day under the state statute. Has
anyone else been written up for this? What have you done to correct
this?
Gladys Kirsch
Fiscal Supervisor
McLeod County Social Services
320-864-1344
Tracking CP Allocation
10-24-18
Becker County is tracking the CP Allocation staff expenses
using the net cost (Salary Minus any TCM Revenues earned) method as
requested. The TCM revenues earned are gleaned from SSIS Claim
Reports. Of course, these reports are the full 100% TCM’s, when the
reimbursement is actually 50% FFP. We are thinking we need to adjust the
revenues to reflect the 50% reimbursement rate. We would like to know
what other counties are doing to track CP Allocation expenditures.
Thank you-
Sherry
Vanata
Becker County Fiscal Supervisor
712 Minnesota Avenue
Detroit Lakes, MN 56501
Phone: (218) 847-5628 Ext. 5314
Fax: (218)
847-6738
Corrections Payments
10-24-18
I am wondering how you all pay corrections placements.
Do you put them in SSIS? Do you have to? Do you have placement
agreements with the facilities? Do you review the bill or does the
Corrections?
Thanks,
Tracey Hansen
Fiscal Supervisor
Blue Earth County Human Services
507-304-4293
Cost Effective Health Insurance Billing
10-19-18
Cost Effective Health Insurance (CEHI) Billing-
Our CEHI workers are determining eligibility, the fiscal
team approves payment, and we have someone
that bills. With the new CEHI policies we are running into a problems when we are billing.
that bills. With the new CEHI policies we are running into a problems when we are billing.
Every time there is a circumstance change in the case (some
examples include: MA ended/started, new
baby, premium change, number of people covered by insurance changes). Per the instructions, we
need
to make re-determinations of the CEHI eligibility. Typically this change will change the amount approved
for reimbursement and date range in the TPCO screen in MMIS (this is where we get the obligation
number for billing). Our CEHI workers are updating the TPCO screen every time they re-determine
eligibility or end eligibility. Our clients, once approved for the program, will need to send in paystubs
along with a claim form. The TPCO is ready for billing once the payment is processed. We also make a
detailed case note when the eligibility is determined in MAXIS/METS on approved amount, OB number,
who is covered, insurance amount deducted per check.
baby, premium change, number of people covered by insurance changes). Per the instructions, we
need
to make re-determinations of the CEHI eligibility. Typically this change will change the amount approved
for reimbursement and date range in the TPCO screen in MMIS (this is where we get the obligation
number for billing). Our CEHI workers are updating the TPCO screen every time they re-determine
eligibility or end eligibility. Our clients, once approved for the program, will need to send in paystubs
along with a claim form. The TPCO is ready for billing once the payment is processed. We also make a
detailed case note when the eligibility is determined in MAXIS/METS on approved amount, OB number,
who is covered, insurance amount deducted per check.
Our clients are not very timely about turning in claims
forms and paystubs. This is where the issue
comes in.
comes in.
- The claim comes directly
to the Fiscal team to issue payments. In the meantime the case had
to
be re-determined 1,2 or even 3 times. Per the instructions for the CEHI eligibility worker they
are to update the TPCO screen payment amount and date but the OB number is staying the
same. We are running into problems when billing because the worker is making changes on the
obligation number before we bill the state for the payments we made. Right now we bill
monthly but are looking at possibly billing weekly after each payment. - In the example below
we were unable to bill 2017 because in March 2018 it was determined
they
were eligible back to July 2017- 2 different amounts approved. We approved one payment to
the client from July 2017-Feb 2018 but because we never billed the for 2017. The Obligation ID
was reused.
MMIS-TPCO will not give you a new obligation number unless
a payment has been billed.
 |
|||
 |
|||
This is the last correspondence with the state:
The system isn’t capable of
having more than one obligation open on a policy at a time so that is not an
option. I think your temporary solution of making
the dollar amount high enough works except that it goes against our updated policies and procedures in
regards to tracking purposes. In other words, if we were to audit you, what you have listed on the
TPCO screen would possibly not match the dollar amount from the 3767D. The correct way to proceed
would be to bill the state before you update the obligation #, which requires you to be diligent in your
tracking and record keeping. And I realize this is why it has been brought to my attention. I will discuss
this internally next week and let you know what, if anything, we can figure out. Thank you!
option. I think your temporary solution of making
the dollar amount high enough works except that it goes against our updated policies and procedures in
regards to tracking purposes. In other words, if we were to audit you, what you have listed on the
TPCO screen would possibly not match the dollar amount from the 3767D. The correct way to proceed
would be to bill the state before you update the obligation #, which requires you to be diligent in your
tracking and record keeping. And I realize this is why it has been brought to my attention. I will discuss
this internally next week and let you know what, if anything, we can figure out. Thank you!
Health
Insurance Recovery Unit
Is anyone else running into this problem? Or have any
ideas?
Thank you for your help!
    |
 |
Kate Dahl • Fiscal Supervisor
WRIGHT COUNTY, MINNESOTA: Health & Human Services direct: (763) 684-8457 • fax: (763) 682-7701 Human Services Center, 1004 Commercial Drive, Buffalo, MN 55313 www.co.wright.mn.us |
County Credit Cards
10-16-18
What is the best way to go about getting a Credit Card for
emergencies and for holding hotels, without using our personal ones?
Janell Soyring
Fiscal Officer
Mahnomen County Social Services
Phone: 218-935-2568 ext. 126
Fax: 218-935-5459
Funding after hours Emergency situations
10-16-18
I am wondering what other counties do for funding in after
hours emergency situations? For example our Social Workers are on call
and want to get a homeless mom and kids a hotel room for the night.
Paul Prokosch
Fiscal and Child Support
Supervisor
Community and Veterans Services
Mille Lacs County
525 2nd Street SE
Milaca, MN 56353
320-983-8210
Welfare Fraud Investigator
10-15-18
Who does your county use for a welfare fraud investigator?
Douglas County is looking for options as we were written up for using the same
individual for many years due to procurement/uniform grant guidance. Any help
would be appreciated.
Thanks!
Jill Frisell
Strategic Financial Accountant Analyst Supervisor
Douglas County Finance
Email: jillf@co.douglas.mn.us
Phone: 320-762-3880
Fax: 320-762-3833
Collections Officer position
10-10-18
What counties have a Collections Officer position? Could you provide me with your position description?
What counties have a Collections Officer position? Could you provide me with your position description?
If you do not
have a Collections Officer, who performs the following duties:
MA estate
recoveries
Detox fees
Overpayments
for: MEC2, MFIP, SNAP
Fraud
collections
And other fees
and collections
What is the job
title for the person doing these collections ?
What Unit are
they in?
What is their
Supervisors Title?
Thank you.
Erin
Sandbo-Marks
Watonwan County
Human Services
erin.sandbo-marks@co.watonwan.mn.usBilling MCO's for MH-TCM using SQL code
10-10-18
Our IT dept is looking for a contact at another county that bills MCO’s for MH-TCM using SQL code. It would be an IT contact they are looking for.
Our IT dept is looking for a contact at another county that bills MCO’s for MH-TCM using SQL code. It would be an IT contact they are looking for.
Anyone have a contact?
linda.tschetter@co.washington.mn.us
OPENGOV usage
9-20-18
Does
anyone’s county use OPENGOV? My director is asking about it and I looked
on their website at the products.
I’m
wondering if you do use it, where do you see it being beneficial and time
saving? We are a very small county, but are very open to making changes
that will make our workflow better and quicker.
Thanks!
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax: 218-685-4978Rep Payee - SSI/RSDI Question
9-20-18
Are you currently Rep. Payee for any children currently in placement that receive SSI or RSDI?
Are you currently Rep. Payee for any children currently in placement that receive SSI or RSDI?
If so, where are you depositing the SSI or RSDI funds coming
in from Social Security? Ex: separate checking account for only these
dollars, an account within your general fund, separate fund…
Social Security is indicating to us that these funds need to
be deposited into a separate bank account apart from all other funds.
This is new to us as we have always deposited these funds into a chart of
account within our Human Services fund. So we are wanting to find out how other
counties handle this.
Thanks,
Sarah Kirchner
Fiscal Manager
Southwest
Health and Human Services
607 West Main Street., Suite 100
Marshall,
MN 56258
Office: 507-532-1268 Fax: 507-537-6088
|
Initial Clothing allowance
9-13-18
I
am wondering how other counties are handling the initial clothing
allowances.
We couldn’t find anything in statute that stated how the
process has to work. We have always reimbursed based upon the receipts
provided to our agency, up to the amount that was approved for the clothing
allowance. We currently are working with a facility that would like our
office to issue them a check, for the approved amount, and once the facility
receives the check the facility will take the child shopping.
Thank you
Kristin Hurley
Fiscal Supervisor
Human Services of Faribault & Martin
Counties
115 W. First Street
Fairmont, MN 56031
(507) 238-4757 (Phone)
(507) 238-1574 (Fax)
Kristin.Hurley@fmchs.com (E-mail)
BC/BS CD Assessment rates
9-12-18
Has anyone received notification of the
new BC/BS CD Assessment rates effective 7/1/18? Our reimbursement has
dropped as of service dates 7/1/18 but we have not received notification from
Blues. Is anyone else having problems?
Diane Aschnewitz
Fiscal Supervisor
Otter Tail County
Human Services
530 W Fir Av
Fergus Falls
MN 56537
218-998-8157
Time Reporting (SSIS) Questions
9-12-18
Is
there a process for determining a time standard percentage on client related
time or is it an agency decision?
We
are looking for a written procedure or cheat sheet for new staff training and
for refresher training for current staff. Would anyone have one they
would be willing to share?
How
does your Agency define 100% time reporting?
What
is your process for non program related time? Do you distribute this to
your social worker staff?
In
your opinion is it better to be a 100% Time Reporting or Direct Service
Agency? Why?
Do
you utilize a training checklist for your training your new social workers?
I
have found good information from the counties who have shared information in
the packets that Julie disbursed. Thank you all for sharing with us what
works for your Agency.
--
Peggy KramerFiscal Officer - Lead
Des Moines Valley Health & Human Services - Jackson
PO Box 67
Jackson, MN 56143
507-847-6904
peggy.kramer@dvhhs.org
Active Shooter
How many agencies have active shooter plans and if so do you
have periodic drills?
Paul Prokosch
Fiscal and Child Support
Supervisor
Community and Veterans Services
Mille Lacs County
525 2nd Street SE
Milaca, MN 56353
320-983-8210
Procurement checklist
I have a question for the
AMSSA Blog. I am wondering if anyone has a job description for position
handling procurement.
Also, I thought at the
meeting someone mentioned there was a procurement checklist on the website,
where is that list located?
Note from Web editor: the procurement checklist is listed under Clifton Larson Allen information:
http://amssaconference.blogspot.com/p/2018-conf-documents.html
Thanks,
Mark
Florin
Chisago
County Health & Human Services
Fiscal /
Operations Division Manager
313 N Main
St. Rm 230
Center City,
MN 55012
PH
651-213-5652
Fax
651-213-5685Electronic Invoices
At Benton County we are receiving requests from vendors to
submit electronic invoices. Does anyone have a county policy on
electronic invoices/electronic signatures?
Peggy
Koscielniak | Fiscal Services
Supervisor |
Benton
County Human Services | PO Box 740 | Foley, MN 56329
320.968.5140
Daycare initial Payments
8-28-18
Do anyone
have a process set up for helping CFC providers with initial daycare costs
before they receive their first check? We have a child placed last week
and the provider is in a panic about paying for daycare, to the point that we
might need to find another placement. What do other counties do to offset
this expense for the providers, if anything? Do you cut special checks or
tell the cfc provider to figure it out, checks are ran on XX date only.
Help!
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax:
218-685-4978
MMIS Report help on MN Choices
Good afternoon all,
Does anyone know how to pull a report from MMIS that will
show how many MN Choice assessments and reassessments have been completed? Or,
how are you tracking this information? I attached pictures of the MMIS
screens where the workers enter a 60 for a DD client and A3 for an LTC
client. We’d like to look back historically to how many we’ve completed
and compare that to the amount of time reported in SSIS.
Christine
Partlow • Business Manager
WRIGHT COUNTY, MINNESOTA : Health & Human Services
direct: (763) 682-7409 • fax: (763) 682-7701
Human Services Center, 1004 Commercial Drive, Buffalo, MN 55313
www.co.wright.mn.us
WRIGHT COUNTY, MINNESOTA : Health & Human Services
direct: (763) 682-7409 • fax: (763) 682-7701
Human Services Center, 1004 Commercial Drive, Buffalo, MN 55313
www.co.wright.mn.us
Conservatorships and Guardianships
I’m looking for information on payment of conservatorships
and guardianships.
Are there certain situations where the Social Service agency
is responsible to pay for the service and others where they are not?
We have a contract for services so when we refer for
services I understand we should pay.
What about those situations where a family may petition the
court with no Social Services?
Is there a situation where the courts should be paying these
bills?
Thanks
Lisa
Lisa Stadler
Accounting and Collections Supervisor
Rice County Social Services
507-384-6438
Cost of Sexual Assault Exams
8-9-18 Blog post from Blue Earth County….
Per MN Statue 609.35 the county is responsible for the cost of an sexual assault exam. For Blue Earth County, the medical facility will forward the bill to Human Services and it is paid in full. The facility is not allowed to bill insurance. The county may see reimbursement from the insurance company if the victim provides permission. We are considering developing a workflow to support seeking reimbursement from insurance for the cost of the sexual assault exam. Curious if others are doing this and if anybody has any tips to share.
Thanks,
Sara
Sara Emich
507-304-4407
Billing Supervisor
Mental Health Center Supervisor
Emergency Clothing Allowance 8-2-18
How do counties handle the clothing allowance purchase at an
emergency level? Charge accounts, gift cards, VISA check-out, etc.?
Any creative ways out there other than foster homes using personal funds, then
submitting for reimbursement?
Thanks,
Susan
Roll
Fiscal Supervisor
218-299-7298 l ph
Board printouts/documentation
What information; IFS printouts, etc does your county
provide to the County Board for their approval of expenses?
Do you provide client names and description or just a
summary of program expenses?
Diane
Aschnewitz
Fiscal Supervisor
Otter Tail County Human Services
530 W Fir Av
Fergus Falls MN 56537
218-998-8157
IFS Training ideas
7-20-18
What particular training would IFS counties like to see for year-end training?
What particular training would IFS counties like to see for year-end training?
Rose
Fischer / Fiscal Supervisor / Brown County Human Services
IV-E determinations/parents
7-6-18
Is there a step by step process that other counties have
that involves giving parents opportunities to sign forms that would determine
IVE eligibility for their child in placement? We have many parents who
are non-compliant so the IVE determination is either done months after
placement, or sometimes not at all. If with court ordering parents to
complete the paper work they do not do so. Can a Social Worker sign the forms
if we have attempted multiple times and documented that parents have been
non-compliant?
Diane
Aschnewitz
Fiscal Supervisor
Otter Tail County Human Services
530 W Fir Av
Fergus Falls MN 56537
218-998-8157
Billing for IT costs
7-3-18
I would like to
know how counties handle IT costs. Do you get billed for county
IT staff or do you have your own IT staff or do you contract with an outside
vendor? If you get billed, do you get an hourly bill, pay a
monthly/quarterly fee or something else? Do you receive an itemized
bill? And any other information that might be useful on this subject.
Thank you.
Marlene
Remmel
Fiscal
Supervisor
114
N Holcombe Ave Ste 180
Litchfield
MN 55355-2273
320-693-5300
ext 310
320-693-5344
Fax
Billing for Rape kits
6-27-18
I'm wondering if any other county social service agencies are
paying the cost for rape kits and forensic interviews related to criminal
cases. These are sometimes for people who also happen to
be social service clients, but often times not. The statute
only says that "the County" is responsible for the cost, but does not
identify what department.
In Red Lake the Sheriff's Office pays for these bills, in Norman
County, the Sheriff's Office gets the bills but denies payment
and forwards them on to Social Services to pay. We would like to
know how other counties handle this since I'm seeing it both ways in the
counties I work for. Thank you,
Penny Grove, Supervisor
Red Lake and Norman County Social Services
P.O. Box 356; 121 Edwards Ave NW
Red Lake Falls, MN 56750
Ofc: 218-253-4131 ext. 240
Fax: 218-253-2926
Public Health and billing UCare
6-25-18
In
Norman County, our public health department is a separate entity, however, they
are telling us that they cannot be added as a provider to bill UCare without
being listed as a department under the Norman County Social Service
office. We have also had this issue in Availity, where we can see each
other's information because we use the same tax ID number as "Norman
County" and don't have a separate one for social services. I'm
wondering if this is normal/usual, as in Red Lake County, we do not have our
own public health department, so have not run into this before.
Thank
you for any info you can share so we know if this should be something we look
further into, trying to get the health plans to see us as two distinct
entities.
Penny Grove, Supervisor
Red Lake
and Norman County Social Services
P.O. Box
356; 121 Edwards Ave NW
Red Lake
Falls, MN 56750
Ofc:
218-253-4131 ext. 240
Fax:
218-253-2926
Collections Question - Programs
Otter Tail County is currently using CCS on the AS400 for
our collection system. There is a push to move away from the AS400 and
migrate to web-based formats.
I am wondering what programs counties are using for a
collection system, what do you like/dislike about what you are using.
Thanks!
Diane
Aschnewitz
Fiscal Supervisor
Otter Tail County Human Services
530 W Fir Av
Fergus Falls MN 56537
218-998-8157
72 hour hold billing
We
received a bill for a 72 hour hold. The client had Medicare coverage and
the facility received a payment. The facility now wants us to pay the
deductible and co insurance. One of our supervisors said if they have a
contract with Medicare they have to accept that payment in full. I had
asked the woman from the facility if they were suppose to accept that in full
like the prepaid health plans and MA and she said no it’s different. What
do other counties do? Our policy has been we are the payor of last
resort. If the client had Medicare we would not pay anymore and if they
were not on MA at the time we would only pay what MA would have paid.
Thank
you
Bobbi
Sivonen
Fiscal
Supervisor
Koochiching
County Public Health and Human Services
MA Mileage reimbursement question
Question on MA Mileage
We are using the state RUCA formula for submitting MA
transportation claims (A0090) and are combining round trips into one service line.
The problem we are running into is that we are being reimbursed only .22 even
when the zip code is considered “rural”.
One suggestion we have received is to bill different service
lines for each one-way trip instead of combining into a single round trip,
using a modifier to indicate the return trip. There is no modifier listed
in the link below. In the past, trips with the same service date
would be rejected.
See the MHCP Provider Manual,
Transportation Services:
- Local County or Tribal Agency Nonemergency Medical Transportation (NEMT) Services Claim, Service, and Rate Information section. This has information at the end of the section on the RUCA calculation criteria.
Has anyone else experienced this issue? How did you
modify the billing process?
Diane
Aschnewitz
Fiscal Supervisor
Otter Tail County Human Services
530 W Fir Av
Fergus Falls MN 56537
218-998-8157
Scanned documents resolution
Can you send this
question out to the group & post on the blog?
Does any county have
a board resolution that says our scanned document is the original document?
If so, could I get a
copy of it.
Thanks.
Marlene
Remmel
Fiscal
Supervisor
114
N Holcombe Ave Ste 180
Litchfield
MN 55355-2273
320-693-5300
ext 310
320-693-5344
Fax
Scanning Warrant Registers
We
are just starting to scan our fiscal department’s paperwork. We have
pretty much everything figured out with one exception… the Warrant Registers
because of the signatures. Everything that we are finding is saying
permanent. Our question to you all is, does permanent mean on paper or
can we scan and the scan is treated as the original? We will be moving
into a new space as an agency in December and the less paper we have, the
better! Warrant Registers are the one thing that we have a lot of!
Thank
you,
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax:
218-685-4978
Unloaded Miles Question
Wadena County has been paying unloaded miles to volunteer
drivers for those that are on PMAP and MA fee for service. We have been
doing this because we were able to offset our cost by the health plan
reimbursement rates. Now our primary provider (SCHA) does not reimburse
the return trip unloaded miles. We are looking closely at this cost for
our 2019 budget.
Does your county pay drivers unloaded miles that are
unreimbursed by health plans and if so, how much is your annual cost funded by
the county?
Thank you.
Amie Gendron
IV-D & Accounting Supervisor
Wadena County Human Services
Telephone: 218-632-2535
Fax: 218-631-7616
Allocating time to grants
Benton County just had a WIC audit and the supervisor salary
charged to the grant was denied because I was using an allocation method of her
time based on staff time as direct charge instead of indirect. This is
what I received,
” In this situation where a
supervisor is using the percentage that the subordinates spent on the federal
award to claim their own time on the grant does not reasonably reflect that
supervisor’s time on the grant, and that allocation method is not reasonable,
and therefore the supervisor’s salary/fringe are unallowable as a direct costs.
The supervisor’s time can only be charged to the salary/fringe line if it is
backed by time studies, dailies, or other documentation that shows the amount
of time the supervisor spent working on the WIC grant. If this supporting
documentation does not exists, then the supervisor’s time is an indirect cost
and should be included on the indirect line”.
My questions:
How do you charge Public Health
supervisor time to the grants, direct or indirect?
If direct, does the supervisor
enter time in your system to each grant or are you using some method of
allocation?
Peggy
Koscielniak | Fiscal Services
Supervisor |
Benton
County Human Services | PO Box 740 | Foley, MN 56329
320.968.5140
72 Hour hold billing question
I received a bill for a 72 hour hold. The person had
UCare insurance (not State but private). The insurance was billed and EOB
was attached. They listed their allowed charge but did not pay and
instead put it towards the deductible. There is also an amount to be
written off. The facility has billed us for the deductible amount.
We were a little confused what they were asking us to pay but she said the
amount that was put towards the deductible or what we allow to pay. I
have always been told we do not pay more than the MA rate. How do I found
out what that is?
Thank you
Bobbi Sivonen
Fiscal Supevisor
Koochiching County Public Health and Human Services
Reimbursement for meetings
I
have a question and need some guidance! One of my IM staff is a regional
rep for their state financial worker group, like our AMSSA. She is
holding a regional meeting at a location in Alexandria. The question is
how to work the expense. She would like us(Grant County) to pay for the
expense, and then the other counties will cut us a check for the expense.
She believes that this is the easiest way to do this. Do you have any
experience with this type of arrangement, if so, please share! Thank you!
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax: 218-685-4978Hiring costs tracking
Can you poll
counties to see if other counties keep track of hiring costs in separate
accounts other than a general administrative account? And if they do,
what all they keep track of (advertising, Merit System annual cost, back ground
checks, new worker training costs (reg, travel, meals, hotel room) etc)?
Thanks.
Marlene
Remmel
Fiscal
Supervisor
114
N Holcombe Ave Ste 180
Litchfield
MN 55355-2273
320-693-5300
ext 310
320-693-5344
Fax
Medicare Premiums question
What are other counties doing that reimburse Medicare
monthly premiums to clients? We currently are verifying that the clients
are eligible monthly to make sure we aren’t reimbursing a premium that
shouldn’t be reimbursed.
Thanks for your assistance!
Suzann Bakken
Assistant
Controller
Olmsted
County Finance
Phone
& Fax 507-328-6460
PPMRS Reporting for Public Health
PPMRS Reporting for Public Health
How do you gather and maintain your data for the fiscal
reporting of Health in RedCap?
Stephanie Diekmann, Nobles County sdiekmann@co.nobles.mn.us
Paul Prokosch, Mille Lacs County paul.prokosch@co.mille-lacs.mn.us
Thank you.
Parental Fees assessed by the state
Morning!
After the AMSSA regional meeting last week and the discussion around parental
fees assessed by the state, I want to dig deeper. I believe that this has
been asked before in a difference way, but here it goes…
- Parental fees that are not state assessed---what is your method for figuring/determining the fees?
- Has your agency weighed the pros/cons or your method of assessing?
- Are you willing to share your policy?
I
am asking these questions because we currently use the CS worksheet to
determine ours and after the conversation about the state assessed fees, I’m
not sure that we are accomplishing our goal by using this method. We are
hitting the families that are normally at rock bottom with huge fees in
comparison to their actual means, I struggle with this. I’d appreciate
any feedback, good or bad, that you are willing to share.
Thank
you!
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax:
218-685-4978
Depreciation vs. other for major remodel
We're
looking at doing a major remodel. Can you tell me if it's more cost
effective for Social Services to pay increased rent to cover the cost or to
expense it out & take the depreciation over a period of time? And
why? Would this apply to the furniture also?
Thanks
for your help.
marlene.remmel@co.meeker.mn.us
Family Support Grant Question
We
are entering our 2018 service arrangements for the Family Support Grant (BC
535). What kind of proof are other counties requiring when reimbursing
the families for funds spent on this? We are specifically questioning
when the family is paying a sitter or for respite and then requesting
reimbursement.
Thank
you!
Jen
Albjerg
Fiscal
Manager
Grant County
Social Services
Grant County
Highway Dept
Region IV
Adult Mental Health Initiative
Phone:
218-685-8218
Fax:
218-685-4978
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