Allocating time to grants

Benton County just had a WIC audit and the supervisor salary charged to the grant was denied because I was using an allocation method of her time based on staff time as direct charge instead of indirect.  This is what I received,

” In this situation where a supervisor is using the percentage that the subordinates spent on the federal award to claim their own time on the grant does not reasonably reflect that supervisor’s time on the grant, and that allocation method is not reasonable, and therefore the supervisor’s salary/fringe are unallowable as a direct costs. The supervisor’s time can only be charged to the salary/fringe line if it is backed by time studies, dailies, or other documentation that shows the amount of time the supervisor spent working on the WIC grant. If this supporting documentation does not exists, then the supervisor’s time is an indirect cost and should be included on the indirect line”. 

My questions:

How do you charge Public Health supervisor time to the grants, direct or indirect?

If direct, does the supervisor enter time in your system to each grant or are you using some method of allocation?

Peggy Koscielniak | Fiscal Services Supervisor |

Benton County Human Services | PO Box 740 | Foley, MN  56329

320.968.5140

72 Hour hold billing question

I received a bill for a 72 hour hold.  The person had UCare insurance (not State but private).  The insurance was billed and EOB was attached.  They listed their allowed charge but did not pay and instead put it towards the deductible.  There is also an amount to be written off.  The facility has billed us for the deductible amount.  We were a little confused what they were asking us to pay but she said the amount that was put towards the deductible or what we allow to pay.  I have always been told we do not pay more than the MA rate.  How do I found out what that is?

Thank you

Bobbi Sivonen

Fiscal Supevisor

Koochiching County Public Health and Human Services

Reimbursement for meetings

I have a question and need some guidance!  One of my IM staff is a regional rep for their state financial worker group, like our AMSSA.  She is holding a regional meeting at a location in Alexandria.  The question is how to work the expense.  She would like us(Grant County) to pay for the expense, and then the other counties will cut us a check for the expense.  She believes that this is the easiest way to do this.  Do you have any experience with this type of arrangement, if so, please share!  Thank you!

Jen Albjerg

Fiscal Manager

Grant County Social Services

Grant County Highway Dept

Region IV Adult Mental Health Initiative

Email:  jennifer.albjerg@co.grant.mn.us

Phone:  218-685-8218

Fax:  218-685-4978