OPENGOV usage

9-20-18

Does anyone’s county use OPENGOV?  My director is asking about it and I looked on their website at the products. 

I’m wondering if you do use it, where do you see it being beneficial and time saving?  We are a very small county, but are very open to making changes that will make our workflow better and quicker.

Thanks!

Jen Albjerg

Fiscal Manager

Grant County Social Services

Grant County Highway Dept

Region IV Adult Mental Health Initiative

Email:  jennifer.albjerg@co.grant.mn.us

Phone:  218-685-8218

Fax:  218-685-4978

Rep Payee - SSI/RSDI Question

9-20-18
Are you currently Rep. Payee for any children currently in placement that receive SSI or RSDI?

If so, where are you depositing the SSI or RSDI funds coming in from Social Security?  Ex: separate checking account for only these dollars, an account within your general fund, separate fund…

Social Security is indicating to us that these funds need to be deposited into a separate bank account apart from all other funds.  This is new to us as we have always deposited these funds into a chart of account within our Human Services fund. So we are wanting to find out how other counties handle this.

Thanks,

Sarah Kirchner Fiscal Manager Southwest Health and Human Services 607 West Main Street., Suite 100 Marshall, MN 56258 sarah.kirchner@swmhhs.com Office: 507-532-1268  Fax: 507-537-6088

Initial Clothing allowance

9-13-18

  I am wondering how other counties are handling the initial clothing allowances. 

We couldn’t find anything in statute that stated how the process has to work.  We have always reimbursed based upon the receipts provided to our agency, up to the amount that was approved for the clothing allowance.  We currently are working with a facility that would like our office to issue them a check, for the approved amount, and once the facility receives the check the facility will take the child shopping.

Thank you

Kristin Hurley

Fiscal Supervisor

Human Services of Faribault & Martin Counties

115 W. First Street

Fairmont, MN 56031

(507) 238-4757 (Phone)

(507) 238-1574 (Fax)

Kristin.Hurley@fmchs.com (E-mail)

BC/BS CD Assessment rates

9-12-18

Has anyone received notification of the new BC/BS CD Assessment rates effective 7/1/18?  Our reimbursement has dropped as of service dates 7/1/18 but we have not received notification from Blues.  Is anyone else having problems?

 Diane Aschnewitz

Fiscal Supervisor

Otter Tail County Human Services

530 W Fir Av

Fergus Falls MN  56537

218-998-8157

daschnew@co.ottertail.mn.us

Time Reporting (SSIS) Questions

9-12-18

Is there a process for determining a time standard percentage on client related time or is it an agency decision?

We are looking for a written procedure or cheat sheet for new staff training and for refresher training for current staff.  Would anyone have one they would be willing to share?

How does your Agency define 100% time reporting?

What is your process for non program related time?  Do you distribute this to your social worker staff?

In your opinion is it better to be a 100% Time  Reporting or Direct Service Agency? Why?

Do you utilize a training checklist for your training your new social workers?

I have found good information from the counties who have shared information in the packets that Julie disbursed.  Thank you all for sharing with us what works for your Agency.

--

Peggy Kramer
Fiscal Officer - Lead
Des Moines Valley Health & Human Services - Jackson
PO Box 67
Jackson, MN  56143
507-847-6904
peggy.kramer@dvhhs.org

Active Shooter

How many agencies have active shooter plans and if so do you have periodic drills?

Paul Prokosch

Fiscal and Child Support Supervisor

Community and Veterans Services

Mille Lacs County

525 2^nd Street SE

Milaca, MN 56353

320-983-8210

Procurement checklist

I have a question for the AMSSA Blog. I am wondering if anyone has a job description for position handling procurement.

Also, I thought at the meeting someone mentioned there was a procurement checklist on the website, where is that list located?

Note from Web editor: the procurement checklist is listed under Clifton Larson Allen information:

http://amssaconference.blogspot.com/p/2018-conf-documents.html

Thanks,

Mark Florin

Chisago County Health & Human Services

Fiscal / Operations Division Manager

313 N Main St. Rm 230

Center City, MN 55012

PH 651-213-5652

Fax 651-213-5685

Electronic Invoices

9-10-18  

At Benton County we are receiving requests from vendors to submit electronic invoices.  Does anyone have a county policy on electronic invoices/electronic signatures? 

Peggy Koscielniak | Fiscal Services Supervisor |

Benton County Human Services | PO Box 740 | Foley, MN  56329

320.968.5140