Looking at our Income Maintenance Report DHS 2550.
Currently we allocate all salary and fringe to Section A Time Study
Expenditures. Do any counties allocate these costs to other
programs such as TANF Direct Charges or MFIP? If so, is it a wash in
terms of reimbursement from one source to another? And if so, how do you
allocate within your IFS and/or payroll system?
Our Eligibility Supervisor is asking about this based on her
Biennial report for 2018-2019.
--
Scott Nagel
Fiscal Manager
Des Moines Valley Health and Human Services
Jackson, Minnesota 56143
507-849-7281
5 comments:
I think you have to complete a daily activity report if you are going to direct charge to other program. Plus if only a portion of the salary/benefits are direct charged to one program then the balance of their salary/benefits have to be listed as an ineligible expenditure so $0 FFP on the balance. So between amount of time spend completing daily activity report and the balance of sal/ben not being elig, it would not bring in any add'l dollars for Brown County.
Maybe if you are from a large county and have one or several workers dedicated only to one program (ie SNAP) then it may be worth it.
If you have a worker that is dedicated to one program, you can allocate 100% of their salary and benefits to the specific program. You need the director to sign a certificate each quarter to say that the worker has only worked in the program selected. We do this with Child Support because there is a 66% reimbursement rate compared to our lower overall reimbursement rate. Or, like Brown County said, they can have a detailed log of how many hours were worked in each program, but that may become tedious for the worker and supervisor involved.
We keep track of these payroll expenses by setting up seperate chart of account numbers. That way we do not have to do additional calculations at quarter-end. You could probably set up something like that for other program specific workers if you see the need.
To figure out what your possible reimbursement rate would be if you did allocate expenses to a specific program, consult your County Income Maintenance Agency Quarterly Claim and Payment Report. It has the FFP% column on there. What I did was create a spreadsheet with formulas to recreate the report. Then, I moved expenses from one section to another to see what our rate of return could be. It takes work, but when you get it set up correctly, it can give you a good estimate to compare your actual reimbursement with.
Carlton Co
I would suggest speaking with Julie Spurgeon after you read the bulletin. I remember a lot of discussion around this when the 2550.3 switched to a web based form.
I don't recall all of the complications, but thinking the financial workers that are in the IM-RMS can't be carved out to direct charge.
(that is my recollection but could be remembering wrong)
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