Procurement Policy

11-29-18

I am looking for a written Procurement Policy and Procedure used by other Health & Human Services agencies.   What does your county use?

Diane Aschnewitz

Fiscal Supervisor

Otter Tail County Human Services

530 W Fir Av

Fergus Falls MN  56537

218-998-8157

daschnew@co.ottertail.mn.us

Social Welfare/Rep Payee Services

11-13-18

For the counties that are providing Social Welfare/Rep Payee services, what software are you using?  QuickBooks?  Excel?  Something else? 

And, how many clients do you have for this?   This was brought up at the annual conference, and I don’t recall which counties also provided this service.  We are exploring moving away from QuickBooks, as our Social Security Administration audit “suggested”. 

Thanks!

Lori Ericson  |  Fiscal Supervisor

Cook County Public Health & Human Services

411 W. 2^nd Street, Grand Marais,  MN  55604

Direct: (218) 387-3612  |  FAX: (218) 387-2020

Bills for prescriptions/client in secure facility

11-08-18

Can you ask a few counties if they get bills for prescriptions for a child who is placed in a secure detention or correctional facility?  They are not MA eligible if they are in a secure holding?  Do they make the parents pay for the medical bill?

Gwen Resech

SOCIAL SERVICES FISCAL SUPERVISOR

WABASHA COUNTY

Billing conservatorship after client passes away

11-8-18 

We recently had a client who passed away but the conservator is billing for activities performed after date of death.  Do other counties pay for guardianship or conservatorship activities after DOD, is there a cap amount?  In the past we haven’t paid anything after DOD for guardianship, but we have a new director who’s looking for statute that says we can’t.

Any information would be appreciated.

Thanks!

Carli Goble

Fiscal Supervisor

Aitkin County Health & Human Services

Accounting Department

204 1st Street NW

Aitkin, MN 56431

Phone (218) 927-7200

Paying for birth/death certificates

11-01-18

What arrangements do other counties have with their vital stats or recorders offices to purchase birth and death certificates?  Do you create journal entries to transfer funds from your PH&HS departments, or are you requesting and presenting a check each time you need to purchase a birth or death certificate?  Or… what other creative ways are you handling these purchases?

Thanks!

Lori Ericson  |  Fiscal Supervisor

Cook County Public Health & Human Services

411 W. 2^nd Street, Grand Marais,  MN  55604

Direct: (218) 387-3612  |  FAX: (218) 387-2020