04-23-19
MMIS Service Agreement Issue
Could you please forward this
email string along to the MCHSSA group for insight to what other counties are
doing with this?
It’s a concern to our Social
Services Supervisor and myself that we are being directed to authorize large
amounts in Service Agreements that the provider COULD use anytime within the
date span of the SA (this is for CCDTF, Care Coordination and Peer Support
Services)
i.e. We have a service agreement
with a provider to provide services 10 days/month for 4 months. MMIS is
not allowing us to only authorize 10 days (8 units per day=80 units/month) for
the service agreement span. We are being directed by DHS to authorize
every day in the 4 month span at 8 units per day. This allows the
provider to bill up to that amount, which far exceeds the amount actually
authorized.
Is anyone else noticing this as a
problem in their county? How are you tracking so the provider doesn’t
take advantage of this?
Thanks!
Fiscal Supervisor/Collections
Officer
Aitkin County Health & Human
Services
Phone (218) 927-7200
Initial response to Aitkin
County from DHS:
Counties should authorize the date
span in which the services COULD be used. They may only use
requested units of the total that was authorized but use those units at varying
times within the date span.
Aitkin County internal e-mails:
1. What she came back with, does not address the
problem of authorizing big money!
2. So if
I am understanding this correctly, she is now directing us to just authorize
all of it?
3. Yes, that is what I am understanding too. I
wonder if whomever she has talked to understands the concern. Is there
anyone else we can appeal to?
Aitkin
County e-mail sent to state regarding the prior response:
Thank you
for your prompt response. Just so I am understanding DHS’s direction then, you
are indicating that counties authorize the 8 units per day per service, if it
is being requested, for the entire date span of the service agreement,
encumbering large amounts of dollars, to provide the provider access to bill
when they provide the service?
This does
not address the large amount of dollars being encumbered but we will do this if
this is what DHS is directing counties to do.
DHS final response:
Correct! If you like, you can also
inform the provider of units per day for tx coord and peer support so they can
request units appropriately as well.
